Executive Assistant

Position Description

The ideal candidate will assist executive staff daily office tasks for busy commercial and residential development company. Candidate must be experienced in handling a wide range of administrative, financial, marketing and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a busy office.

The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

MUST HAVE:

• 3+ years experience supporting at the executive level
• Excellent calendar management skills, including the coordination of executive management and client meetings
• Experience assisting management with daily financial and administrative office tasks
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook
• Support experience in a professional services, sales or marketing environment
• Experience successfully creating and/or modifying processes
• Experience assisting marketing team with collateral materials and correspondences

The Executive Assistant will:

• Be responsible for heavy calendar management, requiring interaction with both internal and external executives, as well as consultants, to coordinate a variety of complex executive/client meetings
• Answer phones for executive staff and direct all incoming calls to appropriate party promptly and efficiently. Utilize company CRM database, as necessary
• Communicate and handle incoming and outgoing electronic communications on behalf of the Executive Management.
• Assist Executive management with preparation of presentation materials.
• Manage all inbound and outgoing mail as necessary.
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
• Arrange travel and meeting schedule for executive management as needed.
• Work closely with the Executive management to coordinate and launch marketing or email campaigns to clients and potential clients.

About Heaven Investments
Heaven Investments is a commercial and residential real estate developer headquartered in Sacramento, California. Our core competency of land and property acquisition and development is highlighted by our commitment to quality, value, and client satisfaction. Leveraging our experience in single family homes, planned housing developments, and commercial developments with our in-house architectural and design team, Heaven Investments has become an innovative, industry-leading real estate developer.